1. Data Collection Scope

Warloom Venture Studio ("We," "Our," "The System") collects specific data points required to engineer and launch partner brands. By using our interface, you consent to the collection of:

• Identity Data: Name, corporate email, phone number, and entity details provided during the intake or consultation process.
• Project Data: Technical specifications, CAD files, mood boards, budget parameters, and supply chain requirements uploaded to the Warloom Portal.
• Telemetry Data: IP addresses, browser type, and interaction logs with our digital infrastructure to ensure system integrity.

2. Looma AI & LLM Processing

Our proprietary interface, Looma, utilizes Large Language Models (LLMs) to accelerate strategy and communication.

2.1 Input Processing: Text and data entered into the chat interface are processed by third-party inference providers (e.g., OpenAI, Anthropic) via secure API. These providers do not use Warloom Client Data to train their public base models.

2.2 Sensitive Data: We advise against inputting Personal Identifiable Information (PII) or un-patented trade secrets directly into the chat interface unless specifically prompted by a human agent.

3. Network & Supply Chain Sharing

Warloom is an integrated network. To fulfill our services (manufacturing, logistics, development), strictly necessary data must be shared with our "Partner Nodes."

3.1 Manufacturing Partners: Technical packs and shipping addresses will be shared with vetted factories (domestic and international) solely for the purpose of quoting, sampling, and production.

3.2 Logistics Providers: Contact details and inventory data are transmitted to 3PLs and freight forwarders (e.g., Flexport, UPS) to facilitate delivery.

3.3 No Sale of Data: Warloom does not sell, rent, or lease client data to data brokers or advertising networks. Transfers are strictly operational.

4. Cookie & Tracking Protocol

We use cookies to maintain session continuity and analyze system performance.

• Essential Cookies: Required for the Consultation Portal and User Login to function.
• Analytical Cookies: (Google Analytics, PostHog) Used to track user flow and optimize conversion rates. These are anonymized where possible.

You may disable cookies via your browser settings, though this may degrade the performance of the Warloom Application Portal.

5. Data Retention Architecture

5.1 Active Projects: Data related to active manufacturing or development projects is retained indefinitely to facilitate re-orders and maintenance.

5.2 Inactive Leads: Consultation requests that do not convert to a partnership are archived for 24 months for analytics purposes before being pseudonymized.

6. Security Measures

We employ enterprise-grade security protocols to protect your intellectual property:

• Encryption: All data in transit is encrypted via TLS 1.3. Data at rest is encrypted using AES-256 standards.
• Access Control: Access to client project files is restricted to essential Warloom personnel and necessary manufacturing partners on a need-to-know basis.

7. User Rights (GDPR / CCPA)

Regardless of your location, Warloom extends the following rights to all partners:

• Right to Access: Request a copy of all data we hold on your entity.
• Right to Rectification: Update incorrect specs or contact info.
• Right to Erasure ("Right to be Forgotten"): Request deletion of your data, provided it does not conflict with tax or legal record-keeping obligations.

8. Updates to this Protocol

Warloom reserves the right to update this Privacy Policy as our infrastructure evolves. Significant changes to data handling practices will be communicated via email to active partners.